Provide the name and contact details of the data controller. This will typically be your business or you if you are a sole trader. Where applicable, you should include the contact details of the controller’s representative and/or the data protection officer.
Specify the types of personal information you collect, eg names, addresses, user names, etc. You should include specific details on:
You may want to provide the user with relevant definitions in relation to personal data and sensitive personal data.
Describe in detail all the service- and business-related purposes for which you will process data. For example, this may include things like:
Describe the relevant processing conditions contained within the GDPR. There are six possible legal grounds:
Explain that you will treat personal data confidentially and describe the cir****stances when you might disclose or share it. Eg, when necessary to provide your services or conduct your business operations, as outlined in your purposes for processing. You should provide information on:
how you will share the data
what safeguards you will have in place
what parties you may share the data with and why
If you transfer data outside the European Economic Area, outline the measures you will put in place to provide an appropriate level of data privacy protection. Eg contractual clauses, data transfer agreements, etc.
Describe your approach to data security and the technologies and procedures you use to protect personal information. For example, these may be measures:
Provide specific information on the length of time you will keep the information in relation to each processing purpose. The GDPR requires you to retain data for no longer than reasonably necessary. Include details of your data or records retention schedules or link to additional resources where these are published.
If you cannot state a specific period, you need to set out the criteria you will apply to determine how long to keep the data for (eg local laws, contractual obligations, etc)
You should also outline how you securely dispose of data after you no longer need it.
Under the GDPR, you must respect the right of data subjects to access and control their personal data. In your privacy notice, you must outline their rights in respect of:
Explain how data subjects can get in touch if they have questions or concerns about your privacy practices, or their personal information, or if they wish to file a complaint. Describe all ways in which they can contact you such as online, by email or by postal mail.
If applicable, you may also include information on:
Linking to other websites / third-party content
If you link to external sites and resources from your website, be specific on whether it is and if you take any responsibility for the content (or information contained within) any linked website.